Administrative Assistant

Administrative Assistant Purpose: Provide administrative and office support by implementing systems, procedures, and policies, and monitoring administrative projects.

Reports to: Executive Director

Duties:

  • Receiving and returning phone calls, and conducting phone intakes with new clients.

  • Manage client accounts including, client forms, account information, and client payments and balances.

  • Create and send invoices to clients and partnering churches to collect payments for counseling sessions.

  • Create and maintain monthly reports including, financial reports, client monthly revenue and fundraising/donor income.

  • Oversee support groups and coordinate trainings for support group leaders.

  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

  • Provides information by answering questions and requests.

  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting order for supplies; verifying receipt of supplies.

  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

  • Contributes to team effort by accomplishing related results as needed.

  • Maintains contractor files including all clearance update notifications.

  • Collects Weekly Reports from contractors and issues payments, and maintains W-9 information.

  • Pays bills, operate and manage Quickbooks expense accounts, and coordinate with CCM’s Financial Manager to maintain the annual budget.

  • Assists the Executive Director in special projects.

Skills/Qualifications: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication, PA Child Abuse Clearance, FBI Criminal Clearance

To apply email resume to mgreco@ccmeaston.com


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